Position Summary
The Accounts Payable Specialist supports campus and home office operations by ensuring accurate, timely processing of vendor invoices and payments for the Baptist Village of Owasso campus. This role is responsible for maintaining accounts payable records, supporting compliance and reporting needs, and collaborating with campus leadership, Home Office Finance, vendors, and internal teams. With strong attention to detail and organizational skills, the Accounts Payable Specialist helps ensure smooth financial operations and provides administrative support across multiple departments, aligned with Baptist Village Communities’ mission and values.
General Duties and Responsibilities:
- Review, code, and process accounts payable invoices, resolving discrepancies with appropriate managers.
- Process accounts payable transactions, print checks, mail payments to vendors, and communicate with vendors as needed.
- Maintain accurate and organized accounts payable and vendor files.
- Assist with maintaining vendor data for the preparation of Form 1099 filings.
- Track monthly capital expenditures and submit required reports to the Home Office.
- Monitor invoices for applicable sales tax and track invoices without sales tax for use tax calculation.
- Assist Human Resources with interviewing support and onboarding paperwork for new hires.
- Provide filing and general administrative support to Human Resources.
- Serve as backup and support for other administrative staff as needed.
- Perform additional duties as assigned by the Campus Director, Office Manager, and/or Home Office Finance staff.
Qualifications
- Two to five years of experience in accounts payable processing.
- Experience with Great Plains accounting software preferred.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong organizational, communication, and problem-solving skills.
- Ability to work independently, manage multiple tasks, and meet deadlines.
- Professional appearance and demeanor.
The work environment characteristics described are representative of those encountered while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Benefits
- 403B Retirement savings plan
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid sick time
- Paid personal time off
- Referral bonus program
- Tuition reimbursement
- Vision insurance
