Administrative Assistant – Development

Job Locations: Corporate Office
Job Type: Full Time

TITLE: Administrative Assistant – Development
LOCATION: Corporate Office
REPORTS TO: Director of Development / Chief Development Officer


  • Utilize development software to track gifts, pledges, and pledge balances.
  • Issue gift receipts and letters in a timely manner
  • Keep records of pledges, pledge payments. And pledge balances (fundraisers/campaigns)
  • Ensure data health is maximized through effective use of technology to facilitate project management, information sharing across the team, Prospect/Donor research, etc.
  • Respond to donor inquiries, accurately record transactions and communication with donors to track preferences to strengthen response and stewardship.
  • Answer and screen telephone calls
  • Attend Development and Communications Committee meetings of the Board of Directors; take the minutes of the meeting.
  • Coordinate with communications staff on brochures, annual reports, etc.
  • Assist with Board meetings and Leadership Team meetings.
  • Retrieve, sort, and distribute departmental mail.
  • Greeting visitors, tour groups, etc.
  • Maintain and organize promotional materials.
  • Proofread printed materials.
  • Prepare correspondence.
  • Assist with annual fundraising efforts as requested.
  • Schedule, organize, and periodically attend Development meetings, events, luncheons, dinners, etc., as requested.
  • Assist in discovering donor prospects through strategic research on existing donors, prospects, board members, foundations, corporations, pastors, and others.
  • Utilizing the development software consistently track events, programs, donor participation and giving through analysis, goal evaluation, event surveys, and direct feedback; measure and benchmark all engagement activities to report success.
  • Help conduct on-going research on foundations, corporations, and philanthropists to determine their capacity to support BVC projects.
  • Help identify new funding opportunities, match donor interest to need, and create/pull reports to accurately assess trends.
  • Utilizing the development software you will serve as a key resource for information on revenue and constituent data.
  • Other job related duties as requested.


  • High School Diploma or equivalent
  • College Degree in Marketing/Communication preferred


  • Read, write, and converse in English
  • Understand and follow instructions
  • Maintain positive work relationships
  • Share in work responsibilities with other office personnel
  • Maintain a professional appearance
  • Ability to maintain integrity and trust among leadership and staff
  • Proficient with the use of Microsoft Office tools
  • Ability to effectively present information in one-on-one and small group situations.
  • Clear understanding and adherence to Baptist Village Communities policies and procedures as set out in the Personnel Policies Handbook.


  • Inside office environment
  • Sitting approximately 80% of workday